Trip Participant Responsibilities

Updated January 17, 2021

Pre-Event & Waiver:

  1. Registrants are expected to read, understand and agree to the GMMC Waiver as well as the GMMC COVID-19 waiver. This happens at the time of online membership renewal. The waivers have been updated to raise awareness of the risk of contracting COVID-19 on a club event. The waivers must be signed by the participants prior to the event. In failing to do so, participants will be removed from the event.


  1. Participants accept that despite all reasonable precautions, there will remain some risk of contracting COVID-19 on club trips.


  1. Participants who have traveled internationally in the 14 days prior to the start of an event must not attend the event.


  1. Participants exhibiting cold or flu symptoms, or who have been exposed to others with cold or flu symptoms are not permitted to attend club events.


  1. Participants are expected to read and understand the current Alberta Health Services (AHS) COVID-19 guidelines. The province’s COVID-19 Info for Albertans site provides extensive up-to-date information.


  1. It is the participants responsibility to bring their own personal protective equipment (PPE) to the event as recommended by AHS. Failure to bring appropriate PPE may result in being asked to return home from the event.


  1. Participants agree to bring safe and adequate equipment necessary for the trip and to cover any equipment rental costs (if applicable). Participants are expected to only attend trips with difficulty categories that are suitable for their outdoor skills and fitness level. Please refer to the Trips Difficulty Category section for more information.


  1. Ensure that you have all prerequisite training noted in the event description (i.e. AST1). These prerequisites must be taught by a qualified instructor recognized by the Club.


  1. Note that the trip coordinator / leader has final discretion on whether the ability of participants meets prerequisites.


  1. Participants are responsible for their own safety at all times on club outings. Please review the Safety section.


  1. Participants acknowledge that GMMC trip coordinators / leaders are volunteers and amateurs in outdoor recreation and may have varying levels of outdoor skills and experience. Participants further acknowledge that trip coordinators / leaders are not qualified as instructors or guides, and that the Club is not a guiding service and that all outings are a common adventure situation.


  1. Know the suitability and condition of your equipment and be familiar with its use.


  1. Refer to the Equipment section for personal equipment isolation and/or sanitizing requirements to occur prior to the event.


  1. It is the participants responsibility to inform the trip coordinator / leader of any existing or pre-existing medical conditions, allergies or other health issues prior to trip departure. If such a condition exists, ensure that the trip coordinator / leader obtains instructions on what measures should be taken should assistance be required during the event.


  1. It is the participants responsibility to arrange their own transportation and accommodations. Please refer to the accommodation and carpooling guidelines for further information.


  1. Contact the trip coordinator / leader with any questions or concerns.

At the start of and during the event:

  1. COVID-19 Health and Wellness Acknowledgement Form - This form is accessible to the participants via the GMMC Website. Participants must complete the form as per the following instructions. Failing to do so, would result in the removal of a participant from an event and potential banning from future events.


      1. To be completed on the day of travel to the event. As per AHS guidance, if an individual answers YES to any of the questions (excluding the declaration at the end of the form), they must not attend or participate in the event.


      1. To be completed every morning for the duration of the event. As per AHS guidance, if an individual answers YES to any of the questions, they must follow the guidance provided in the form based on AHS Guidelines immediately.


  1. Review the GMMC club policies and the clubs COVID-19 guidelines to understand your roles in these measures and raise any questions or concerns to the trip coordinator / leader prior to the event.


  1. Participants who have questions or concerns in regards to potential hazards encountered during the event must immediately bring them to the attention of the trip coordinator / leader.


  1. If you are unfamiliar with a piece of equipment being used during the event, ask the trip coordinator / leader for instructions on its proper use.


  1. Maintain line of sight with other group members while on the trail. Split groups as necessary, but no one is to be left on the trail alone.


  1. Inform the trip coordinator / leader of new medical conditions, allergies or other health issues developing during the event.


  1. Respect the trip coordinator’s / leader’s judgment, and as well, be a respectful member of the group.


  1. Participate in group discussions and decision making before and during the trip, to the best of your ability.


  1. Honor any financial obligations made to other members. Refer to the accommodation and carpooling policies for more information.

Post Trip Communication

  1. If participants show COVID-19 symptoms within 10 days of the end of the event, you are to contact the trip coordinator / leader or the Safety Chair (safety@gmmc.ca) immediately. The trip coordinator / leader or the Safety Chair will then contact all other trip attendees, respecting all participants’ privacy and anonymity where possible.


  1. In case of symptoms or contact with someone who developed symptoms, all participants should follow AHS guidelines including the COVID-19 Self-Assessment, Symptoms and Testing and Isolation Requirements.